Storing Your Usernames and Passwords In One Place

If your high school is like ours, then your students probably have several different usernames and passwords to view their grades, check their email, store their documents, or download an app.  Who doesn’t forget their password from time to time? We all do.

One very easy way for our students to keep track of all of their passwords is to write them down once and then take a photo of them with their iPads.  Our school issues iPads to every student which makes this our best solution. Other schools might have their kids type their usernames and passwords into a single document and save it to their Google Drive account. The most important thing to remember is that the passwords need to be in a safe place where no one else can see them, and they need to be stored in one single place with a password or passcode that you will not forget.

Take a screen shot or photo of the following chart. Open the chart in Notability, write or type the answers to each of your accounts, and then save it someplace safe like your Photo collection, your notebook in Notability, or your Google Drive.

  Username /
Log In Name
School Computer Sign In    
Google Drive / Gmail Account    
Schoology Account (to access your courses)
Infinite Campus Account (gradebook)
Mastery Manager Account (for tests)
Apple ID (for downloading and updating apps)
Amazon Kindle Account (optional – to download 300,000 free books)
Public Library Overdrive Account (optional – to check out eBooks)  

Backing Up Notability to iCloud and Google Drive

Notability is the #1 app that we purchase for students each year because it allows our classrooms to be completely paperless and it integrates with the three main tools of our one-to-one program: Schoology, Google Drive, and iPads.

Notability often has a big problem when an iPad gets a software update. After nearly every iPad update it appears as if a student’s entire notebook has disappeared. Panic often ensues when a student thinks she has lost her entire AP Calculus notebook.

Backing up Notability to two different locations is one way to ensure that you never lose your notebook. Here’s how.

Location #1: iCloud

Every iPad user can automatically back up data to iCloud for free. “Automatic” is the best part of that sentence. An iPad will back itself up when it is locked, plugged in, and connected to Wi-Fi which is usually every night for most people. To set up automatic back-ups to iCloud, follow these steps:

  1. Open the Notability app
  2. Tap on Settings (the gearbox) at the bottom of the screen not3a
  3. Tap on iCloud
  4. Slide the iCloud slider to on (it will change colors) not1

Location #2: Google Drive (or Dropbox)

A second location to store files helps to ensure that no data will ever be lost. Notability can back up to Google Drive, Dropbox, and several other locations. I recommend backing up data to Google Drive over all the others because it offers the greatest amount of free storage, it is easy to use, and because so many students already have a Google account in high school or are provided an official Gmail account by their school. To set up automatic back-ups to Google Drive, follow these steps:

  1. Open the Notability app
  2. Tap on Settings (the gearbox) at the bottom of the screen
  3. Tap on Auto-backup not5
  4. Tap on Google Drive
  5. Sign in to Google Drive if you have not done so already. Use your personal Google account if possible. Your school Google account  will be deactivated shortly after you graduate.
  6. The destination folder will likely be /Notability/ by default. You can change this but I do not see a need to do so.
  7. There are two file formats that work best: Note and PDF. If you plan on using Notability on an iPad in the future then you should choose Note. The only way to truly recover your notes and put them back into a Notability notebook is to choose Note. However, if you want to just have a copy of your notes that will be accessible on a computer, iPad, or cell phone then you should choose PDF for the file format. not4

If the directions change please post a comment and we will update this post.

Send Messages To A Specific Member Group In Schoology

Schoology allows you, the teacher, to send messages to one or more entire groups within your class. Do you want to send a message only to the parents but not the students? You can do that. Do you want to remind your students to bring in a family photo for their Mother’s Day project but you don’t want the parents to see the message? You can do that.

s2I am a coach and I use Schoology as my web page for the high school lacrosse team. I post updates all the time, and they are viewable by everyone – students, parents, and the entire public. There are some messages that I only want to be read by the team members such as rules for riding the bus, and there are other messages that I want only the parents to read such as asking for volunteers to help with the end-of-the-season party. I can use Schoology to target messages to my specific audience very easily.

To send a message to one entire group:

  1. Go to the course in which you want to send a message (you can only send targeted messages one course at a time)
  2. Click on Course Options in the left-hand menu
  3. s1Click on Send Message
  4. Choose the group who will receive your message – Admins (teachers), Members (students), Parents, or All Members (everyone I just listed)
  5. Enter a Subject
  6. Type your Message
  7. Add files or URL links to your message (like a class syllabus or a game schedule)
  8. Click Send

When you send a message to an entire group it is treated as a direct message between you and each person. If someone replies only you will see their response.

Want more information? Go to Schoology’s Course and Group Messages page. You can also learn more about the parent features in Schoology by viewing their How Do I Use Parent Features In My Course or Group? page.