Tag Archives: Google Drive

Backing Up Your iPad Before You Turn It In For the Summer

2048_ScreenshotIf you are reading this then you probably have enjoyed a full year of learning with a school-issued iPad. You’ve had thoughtful discussions with your class on Schoology, won the final class Space Race on Socrative, beat your teacher’s best Scatter time on Quizlet, and created a “See You Next Year” video with iMovie. Maybe you even got to tile 2048. Your iPad has been your friend this year, but it’s time to turn it in for the summer. Get ahead of the game and back up your data right now! It will make the collection process easier.

Here are the steps you should follow to back up all your files, photos, videos, game data, and everything else you created this year.

  1. Back up Notability to iCloud and Google Drive (you can lose Notes from an iOS update)
    1. Open Notability app -> Settings (gearbox in bottom right) -> iCloud -> Move slider to On
    2. Open Notability app -> Settings (gearbox in bottom right) -> Auto-backup -> Google Drive (log in using your school Gmail or personal Gmail account)
  2. Update iPad to most current iOS
    1. Go to Settings -> General -> Software Update
  3. Update all apps
    1. Go to App Store and install all updates
  4. Backup up photos to Google+ (auto backup) or Google Drive (manual backup)
    1. Google+ (for use with personal Google accounts only): Open Google+ app -> Settings (gearbox in top of menu) -> Camera and Photos -> Auto Backup -> Back up all photos and videos
    2. Google Drive (for personal account or school account): Open Google Drive app -> Add to My Drive (+ button in top right) -> Upload Photos or Videos -> Camera Roll -> Select the photos you want to keep and then tap the blue checkmark
  5. Back up iPad to iCloud
    1. Go to Settings -> iCloud -> Storage & Backup then turn on iCloud Backup
    2. Do not back up: Mail, Photos (which includes videos), and Music

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Backing Up Notability to iCloud and Google Drive

Notability is the #1 app that we purchase for students each year because it allows our classrooms to be completely paperless and it integrates with the three main tools of our one-to-one program: Schoology, Google Drive, and iPads.

Notability often has a big problem when an iPad gets a software update. After nearly every iPad update it appears as if a student’s entire notebook has disappeared. Panic often ensues when a student thinks she has lost her entire AP Calculus notebook.

Backing up Notability to two different locations is one way to ensure that you never lose your notebook. Here’s how.

Location #1: iCloud

Every iPad user can automatically back up data to iCloud for free. “Automatic” is the best part of that sentence. An iPad will back itself up when it is locked, plugged in, and connected to Wi-Fi which is usually every night for most people. To set up automatic back-ups to iCloud, follow these steps:

  1. Open the Notability app
  2. Tap on Settings (the gearbox) at the bottom of the screen not3a
  3. Tap on iCloud
  4. Slide the iCloud slider to on (it will change colors) not1

Location #2: Google Drive (or Dropbox)

A second location to store files helps to ensure that no data will ever be lost. Notability can back up to Google Drive, Dropbox, and several other locations. I recommend backing up data to Google Drive over all the others because it offers the greatest amount of free storage, it is easy to use, and because so many students already have a Google account in high school or are provided an official Gmail account by their school. To set up automatic back-ups to Google Drive, follow these steps:

  1. Open the Notability app
  2. Tap on Settings (the gearbox) at the bottom of the screen
  3. Tap on Auto-backup not5
  4. Tap on Google Drive
  5. Sign in to Google Drive if you have not done so already. Use your personal Google account if possible. Your school Google account  will be deactivated shortly after you graduate.
  6. The destination folder will likely be /Notability/ by default. You can change this but I do not see a need to do so.
  7. There are two file formats that work best: Note and PDF. If you plan on using Notability on an iPad in the future then you should choose Note. The only way to truly recover your notes and put them back into a Notability notebook is to choose Note. However, if you want to just have a copy of your notes that will be accessible on a computer, iPad, or cell phone then you should choose PDF for the file format. not4

If the directions change please post a comment and we will update this post.

Backing up photos from your iPad to Google Drive

Storage is a big concern for iPad users – there simply isn’t enough storage on the iPad. You need to move your photos off your iPad to clear up space for new photos, videos and apps.

Storage is also a problem when it comes to backing up your iPad. Apple only gives you 5GB of online storage for free. The best way to back up your iPad on a regular basis is to back up all your data and settings to iCloud except for your photos and videos – those need to be stored elsewhere. That’s where Google Drive comes in.  Google gives users 15GB of storage for free (students get 30GB), which is perfect for backing up photos from the iPad.

Before you start, you will need to know your Google Drive account information (email address and password), and you will need to have the Google+ app installed on your iPad.

Now let’s begin.

  1. First, open the Google+ App on your iPad (or iPhone or Android phone) and sign  in using your personal Google account. IMG_0152
  2. Next, tap the Settings button in the top right of your home screen. It looks like a gear. In the picture below, it is the gear icon at the top of the photo of the old church.IMG_0153b
  3. Next, tap the Camera and Photos setting. IMG_0161
  4. Next, tap Auto Backup under the Camera heading.
    photob
  5. Move the slider next for Auto Backup to On (which turns the slider bar a green color). There are other settings on this page that you can ignore at this point but you should consider changing later. To learn about each of those settings, go to Google’s Help Forum page. Click the Back arrow when you are done with this page.
    IMG_0157
  6. With Auto Backup turned on, several new options appear on the Camera and Photos page. Auto Enhance tells Google to enhance each photo. I leave this turned off because I want to have the original photo that I can choose to modify later. Auto Awesome is literally awesome! It will add effects to your photos where it finds it to be appropriate. Have a photo of you outside with snow on the ground? It will add falling snow to your photo – literally, animated snow will continue to fall. Awesome! You still retain the original photo because the Awesomed photo is created in addition to the original.
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That’s it! All of your photos will back up each time your iPad is connected to Wi Fi. They are stored online so all of your photos are still accessible on your iPad, but now you can delete the originals to clear some room for other things on your iPad.

Refer to Google’s Help Forum page titled Turn Auto Backup on or off for more information on all the settings related to backing up photos from your iPad. These directions will work with other devices, too, including your cell phone.