Tag Archives: iPad

Signing into the Outlook iPad app for the first time

The iPad-version of Outlook is a superior experience when it comes to your mail and calendar needs. It has a clean look, it is very efficient and easy to use, and its integration with Office 365, Google Drive, and Dropbox makes it unbeatable. If you want to read more about the features of the Outlook app, read the article titled, “Outlook: The Best Mail App On the iPad.”

Installing Outlook on your iPad and signing into it using your existing email account is very simple. The Outlook app will work with Google, Yahoo, iCloud, and of course your current Outlook-based school or work email which is often called Exchange.  Start by installing the app on your iPad or iPhone, then open the app.

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The next step is to choose your current email provider. IMG_0077One thing to keep in mind is if you use Outlook at school or work then you will choose “Exchange” which is Microsoft’s business-class communication software. If you have a @Hotmail.com or @Live.com email account, you will choose “Outlook.com” which is Microsoft’s brand name for personal email.  These directions will show you how to set up an Exchange email account, which is what we use in the school district where I work.

After selecting Exchange (again, we use Outlook on our school computers but it is called Exchange for this app) you will be asked to enter your email address, email password, and a description (name) for your email account that only you will see. The description is useful if you add multiple email accounts to Outlook so that you can view all your mail in one place. In the example below I named my email account FHS Mail because I work at Fremd High School. IMG_0078

Sometimes your school or work’s email server has some unique security settings that require you to add a little more information before your mail actually works. If you tried to enter your email address and password but it did not work, click on Show Advanced Settings and fill in the remaining fields. You might need to contact your tech support people to find out what goes in each box. For Fremd teachers, you would enter “owa.d211.org” for the server name, “d211” for the domain name, and your school username (like you were signing into a computer) for the username. Then click OK.

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Advanced settings for signing into Exchange which is the server used to run Outlook for our school email.

The last step is to tap OK to accept notifications whenever an email arrives or a meeting is about to begin. IMG_0080

Now that Outlook is set up on your iPad, don’t forget to drag the icon onto the Dock in the bottom of the home screen so you can quickly access your email and calendar at any time.

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The iPad Dock holds five apps to give you quick access to the apps you use the most.

 

Outlook: the best mail app on the iPad

IMG_0076Whether you use Google, Yahoo, iCloud or Outlook for your email, there is one iPad mail app that stands taller than all the others: Outlook. Its integration of mail, calendar, contacts, and file storage in one single app will help you be more productive and efficient. Who wants to spend MORE time responding to email? No one.

What makes the free Outlook app different than Apple’s built-in Mail app? For one, your email and calendar are integrated into one app. You can switch back and forth between your mail and your calendar by choosing Mail or Calendar at the bottom of the screen. This  might not seem like much, but when someone emails you to ask if you are free on a given day and time you can switch back and forth with one tap instead of leaving Apple’s Mail app, going back to the iPad home screen, tapping on the Calendar app to see your availability, then closing the Calendar app, going back to the home screen, and then opening your Mail again. One click is faster than four or five or six.

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Because your mail and calendar are contained in one app you also save space in the iPad Dock, which are the five main apps you always use. You can only choose five, so being able to use up one space with Outlook instead of two spaces with Apple’s Mail AND Calendar is quite useful.

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The iPad Dock only holds five apps. My five are Outlook (mail and calendar), Chrome (Internet browser), Schoology (LMS), Drive (document storage), and Settings (iPad).
Outlook integrates with online document storage: Office 365, Google Drive, Dropbox, and Box

Second, Outlook integrates your online documents with your mail.  You can send a document saved to Office  365, Google Drive, or Dropbox account from within the Outlook app. When someone emails you to ask for a file, you can find it and email it without leaving Outlook. Again, fewer clicks, less time, and fewer mistakes. Document integration is by far the best feature of Outlook.

Third, your entire contact list is easily searchable. It combines the contacts you have added yourself with your entire school district or company’s global address list which is the list of every person you work with.

Fourth, and this is for people who use Outlook for their work email already, is that the email on your iPad now looks the same as it does on your computer.  Email looks clean and is easily sortable, conversations can be grouped into threads, and the button layout is pretty much the same whether you use the app,  the online version of Outlook (OWA), or the desktop version of Outlook 2013. The Outlook app is simply easy to use, especially for people who use it daily.IMG_0086

For directions on how to add your email account to Outlook on the iPad, read the article titled, “Signing Into the Outlook iPad App For the First Time.”

(I use Pixlr.com to do quick image editing including smudging out names and adding text. It’s free.)

 

Tired of getting unwanted AirDropped photos? Turn it off!

AirDrop is a great way to share files and  photos with other iPad users sitting close by.  One person “pushes” the photo to another iPad, and the other person simply clicks on the Accept button to get a copy of it. Simple!

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From Apple’s web page “iOS: Use AirDrop to wirelessly share content”

But what happens when someone you don’t know drops a file that you don’t want? What should a student do if they are getting photos that are offensive? Whether you like it or not, you will see a preview of the photo someone is trying to send to you through AirDrop.  If that picture is inappropriate and you want to reject it, you are still going to see a small glimpse of the photo first.

So how do you deal with unwanted AirDropped photos? Turn off the AirDrop feature. You can turn AirDrop on and off very easily. Turn it on when your friend wants to send you something, and turn it off when you are not using it. AirDrop is not like email – it only works when  someone is close by.  You won’t miss a message because AirDrop is turned off.

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Turn off AirDrop by clicking on AirDrop and choosing Off.

So how do you turn AirDrop on and off? Open the Control Center which is the hidden menu you can get to by swiping your finger upwards from the bottom of the home screen. Tap on AirDrop to open the menu, then tap Off (which prevents everyone from trying to share files with you) or Contacts Only (which lets anyone in your contact list to still share files with you.

Go to Apple’s support page “iOS: Use AirDrop to wirelessly share content” to read more about how to use AirDrop  to share files with people you know. Teachers and students can easily share files using AirDrop.

Backing Up Your iPad Before You Turn It In For the Summer

2048_ScreenshotIf you are reading this then you probably have enjoyed a full year of learning with a school-issued iPad. You’ve had thoughtful discussions with your class on Schoology, won the final class Space Race on Socrative, beat your teacher’s best Scatter time on Quizlet, and created a “See You Next Year” video with iMovie. Maybe you even got to tile 2048. Your iPad has been your friend this year, but it’s time to turn it in for the summer. Get ahead of the game and back up your data right now! It will make the collection process easier.

Here are the steps you should follow to back up all your files, photos, videos, game data, and everything else you created this year.

  1. Back up Notability to iCloud and Google Drive (you can lose Notes from an iOS update)
    1. Open Notability app -> Settings (gearbox in bottom right) -> iCloud -> Move slider to On
    2. Open Notability app -> Settings (gearbox in bottom right) -> Auto-backup -> Google Drive (log in using your school Gmail or personal Gmail account)
  2. Update iPad to most current iOS
    1. Go to Settings -> General -> Software Update
  3. Update all apps
    1. Go to App Store and install all updates
  4. Backup up photos to Google+ (auto backup) or Google Drive (manual backup)
    1. Google+ (for use with personal Google accounts only): Open Google+ app -> Settings (gearbox in top of menu) -> Camera and Photos -> Auto Backup -> Back up all photos and videos
    2. Google Drive (for personal account or school account): Open Google Drive app -> Add to My Drive (+ button in top right) -> Upload Photos or Videos -> Camera Roll -> Select the photos you want to keep and then tap the blue checkmark
  5. Back up iPad to iCloud
    1. Go to Settings -> iCloud -> Storage & Backup then turn on iCloud Backup
    2. Do not back up: Mail, Photos (which includes videos), and Music

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Backing up photos from your iPad to Google Drive

Storage is a big concern for iPad users – there simply isn’t enough storage on the iPad. You need to move your photos off your iPad to clear up space for new photos, videos and apps.

Storage is also a problem when it comes to backing up your iPad. Apple only gives you 5GB of online storage for free. The best way to back up your iPad on a regular basis is to back up all your data and settings to iCloud except for your photos and videos – those need to be stored elsewhere. That’s where Google Drive comes in.  Google gives users 15GB of storage for free (students get 30GB), which is perfect for backing up photos from the iPad.

Before you start, you will need to know your Google Drive account information (email address and password), and you will need to have the Google+ app installed on your iPad.

Now let’s begin.

  1. First, open the Google+ App on your iPad (or iPhone or Android phone) and sign  in using your personal Google account. IMG_0152
  2. Next, tap the Settings button in the top right of your home screen. It looks like a gear. In the picture below, it is the gear icon at the top of the photo of the old church.IMG_0153b
  3. Next, tap the Camera and Photos setting. IMG_0161
  4. Next, tap Auto Backup under the Camera heading.
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  5. Move the slider next for Auto Backup to On (which turns the slider bar a green color). There are other settings on this page that you can ignore at this point but you should consider changing later. To learn about each of those settings, go to Google’s Help Forum page. Click the Back arrow when you are done with this page.
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  6. With Auto Backup turned on, several new options appear on the Camera and Photos page. Auto Enhance tells Google to enhance each photo. I leave this turned off because I want to have the original photo that I can choose to modify later. Auto Awesome is literally awesome! It will add effects to your photos where it finds it to be appropriate. Have a photo of you outside with snow on the ground? It will add falling snow to your photo – literally, animated snow will continue to fall. Awesome! You still retain the original photo because the Awesomed photo is created in addition to the original.
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That’s it! All of your photos will back up each time your iPad is connected to Wi Fi. They are stored online so all of your photos are still accessible on your iPad, but now you can delete the originals to clear some room for other things on your iPad.

Refer to Google’s Help Forum page titled Turn Auto Backup on or off for more information on all the settings related to backing up photos from your iPad. These directions will work with other devices, too, including your cell phone.