Tag Archives: Schoology

Students: turn on “overdue homework” notification in Schoology

Keeping track of homework can be challenging for any student. Once an assignment is late it becomes even harder to remember because it drops off the calendar. Out of sight, out of mind, right?

Schoology offers a way for students to get notifications if they miss their homework deadline. Turning on “Course Materials Overdue” offers multiple reminders of the missing assignment.

Turn it on by opening your Account Settings and choosing Notifications. In the section called Academic you will set Course Materials Overdue to On.  This will send you an email whenever an assignment is overdue. You also have the option of getting a text message sent to your phone.sch course mat 1

The Course Materials Overdue feature is a great way to stay on top of your homework, because most of us turn something in late once in  while. But what if you are still getting overdue notices from a class you were in last year? If a course has not officially been “turned off” by the teacher it will continue to appear in your course list and you will continue to receive overdue homework reminders. To turn off reminders from an old class, choose Custom in the Course Materials Overdue option.  You will see all your active courses, including the old course, and you will be able to turn off notifications from that old course.sch course mat 3
For more information on overdue notifications please read Schoology’s article, “How Notifications for Overdue Submissions Help Students Keep Up.”

Create A One Page Schoology Handout For Parents At Open House

Parents can view valuable information about their child’s performance in school when they have their own parent account in Schoology: grades, due dates, class calendar, and teacher-class communication. They can also view any assignment turned in by their child, which means parents can see the assignment, see what their child turned in, and see the grade on the assignment.

Our teachers give parents the access codes to their classes during Open House, and our coaches provide the access codes to their team pages during Sports Night. The hardest part is getting those codes into parents’ hands, and these directions will help you do that.

PART ONE: Download the Parent Access Codes for each course

Start by signing into Schoology and opening one of your courses (You will have to follow these steps for each course). Then follow these steps:

  1. Click on Members on the left side of the screensch01
  2. Click on Parent Access Codes in the Access Code box on the right side of the screensch2
  3. A pop up box appears allowing you to download the access code for every student in your class – click  on Downloadsch3
  4. A .csv file named Parent-Code-Export will download to your computer. You will need to know where this file is! If you have trouble keeping track of documents, take time during this step to rename it and place it in a new location. sch4
  5. The .csv file will look like the one below. Pay particular attention to the title of each column in the top row. These are the terms you can use in your document. The ones you will use in this document are First Name, Last Name, Unique ID (school ID), and Parent Access Code. sch5

PART TWO: Create a Word Document and use Mail Merge to create an individualized letter for each parent

Start by opening Word and creating a new document. You will then begin the mail merge. In your new document, choose MAILINGS in the top menu, then choose Start Mail Merge, then Step-by-Step Mail Merge Wizard.


  1. Mail Merge Step 1: Select document type. Your first decision is to choose whether you want to create individual letters or individual e-mails. You could actually email each parent their personalized letter if you have their email addresses! It takes a little finagling to make it work. Instead we will create individualized, printed letters that you can hand out to parents during Open House. Choose Letters for the document type. Then choose Next in the bottom right of the Mail Merge Wizard.Word2
  2. Mail Merge Step 2: Select starting document. Decide if you are going to use an existing document or if you are going to write your letter from scratch. In this case we will write a new letter, but if you’d like to use my example Schoology Open House letter you can download it here.  Choose Use the Current Document. Then choose Next in the bottom right of the Mail Merge Wizard.Word3
  3. Mail Merge Step 3: Select recipients. Start by finding the Parent-Code-Export file you downloaded. Do you remember where it is? You’ll need to find it. Choose Use an Existing List, then choose Browse.Word4Browse your computer and find the .csv file. It is probably in your downloads folder unless you renamed it and/ or moved it. In this example I renamed it “1st per parent access codes” because I am going to do this for multiple classes. Each file needs a unique name.Word5Choose your Mail Merge Recipients. All of the names should already be checked. Choose OK. Then choose Next in the bottom right of the Mail Merge Wizard.Word6
  4. Mail Merge Step 4: Write your letter. Start writing your letter, and leave blanks where you specific names or codes will go. Word8Now place your cursor in the first empty location, choose Mailings, then Insert Merge Field, then choose the field that belongs there (first name, last name, ID number, etc.) word13You will do this in every blank space where you want the individualized information to go. When you are done it will look like the screenshot below. When you see a <<word>> like this it means that the field will be filled in with information from the .csv file. When you are done, choose Next in the bottom right of the Mail Merge Wizard.Word10
  5. Mail Merge Step 5: Preview your letters.   You can see what each letter will look like by clicking the forward and back button in the menu on the right. Each letter will be unique. Larry’s page will have his name, ID number, and Parent Access Code. Bill’s page will have his name, ID number, and Parent Access Code. Click through a few of yours to make sure the data looks correct (which it should because it’s coming from a spreadsheet). Then choose Next in the bottom right of the Mail Merge Wizard.Word11
  6. Mail Merge Step 6: Complete the merge and print your letters. This is the last step. Click Print and each letter will be sent to your printer.  If you had chosen Email-messages instead of Letters in step one then it would open Outlook on your computer and email the letter to each parent. The email feature only works if you can enter the parents’ email addresses into that same .csv file you downloaded earlier. Word12

Final piece of advice

I work with teachers who have been using this method for three years. Their advice is to hand the letters out as parents walk in the door so you can make personal contact with each parent: shake their hands, ask them their names, or to simply tell them to hang onto the sheet until you mention it in your presentation. Better connections we make with students and parents will make for a better year. You only need a minute to tell them why they are signing up for Schoology, and then it’s up to them to do it. Your letter should include the instructions to help parents sign up. Again, look at the sample letter. The easier you make the task, the more likely they will sign up.

One last thing: if you use my actual Schoology Open House letter, you will get error messages that make it look like it’s not going to work. That’s because it is looking for my .csv file which you do not have. Just open the letter and start the Mail Merge Wizard from the beginning. When you get  back to Step 3 of the mail merge it will let you pick your own .csv file, and then the letters will print out properly.

Written by Keith Sorensen

Copying a Schoology course from one year to the next

The end of the school year is coming, and you want to make sure that everything you created in Schoology will be safe and sound when it’s time to copy and paste your entire course for next year. What should you do right now to make sure you are ready? Follow the three steps below to prepare for next year.

One: Confirm the Naming of Courses and Sections

T-302 POE is the Course; Period 2 and Period 3 are the two Sections of the course

Make sure you have named your Courses and your Sections properly. What’s the difference between a course and a section? A course is the official name of a class that might be taught multiple times per day and/ or taught by more than one teacher.

A typical COURSE NAME might looks like one of these:

  • T302
  • Technology 302
  • T302 Principles of Engineering

A section is just one offering of a course with the same students and teachers assigned to it. A teacher might teach T302 during second period to one class of 25 students and teach the same course again during third period to a different class of 25 students. There is one course (T302) that is offered in two different sections (2nd period and 3rd period).

A typical SECTION NAME looks like one of these:

  • First Period; Second Period; Third Period
  • 01; 02; 03
  • 2014-2015; 2015-2016
  • Semester 1; Semester 2

To edit the name of the Course or the Section, go to your Course Listings. Start by clicking on Courses in the top toolbar, then click on See All.

All of your active Courses are now listed.  To edit the name of the Course, click on the editing tool (the pencil) to the far right of the Course name.

Editing the name of a COURSE in your course listing in Schoology

To edit the name of the Section, click on the gearbox to the far right of the Section name and then click Edit.

Editing the name of a SECTION in your course listing in Schoology


Two: Archiving – confirm the accuracy of the grading periods

Your course will automatically archive after the last day of the grading period passes. If Quarter 4 is your last grading period and it ends on June 5, then your course will go to the archives on June 6. This keeps the active course list manageable and quickly accessible.  You and your students can always go back and view an archived course including all homework submissions. Nothing is lost! Active courses remain displayed in the Courses drop-down menu, and courses that have passed their last day can always be found in the archives. “Schoology never deletes anything you don’t want it to. In fact, Schoology automatically saves all your past courses so you can access them later.

Now it’s time to check the grading period of each of your current courses to make sure each course ends when the course is over. There are two ways to edit your grading periods:

  • One way to check your grading periods is through your course listings page.  Click on Courses in the top toolbar, then click on See All, then click on the gearbox to the far right of the Section name and then click Edit.  Select the correct grading period(s), then click Save.

    The Edit Course pop-up box in Schoology allows you to edit the Section Name, Subject Area, Grade/ Level, and the Grading Periods. The grading periods show the exact start and end dates of each period.
  • Another way to check your grading periods is from within each course’s settings. Open the Course, click on Gradebook, then click on Grade Set Up. Your grading periods can be found within the section titled Grading Periods & Final Weights. Click Edit, select the correct grading period(s), then click Save. The one small drawback to this method over the first one is that you cannot see the actual dates of each grading period until you click the Edit

    Grade Setup -> Grading Periods & Final Weights in a single Schoology

Three: Copy your section(s) for next year

You are going to make a copy of your course RIGHT NOW which is going to copy over all your folders, materials, quizzes, rubrics, badges, and your entire gradebook setup like categories and weights. It will NOT copy data related to last year’s class like students’ names, students’ grades, homework submissions, and class updates or announcements.

The best practice is to make ONE copy of your course right now. You can then add materials at any time throughout the summer. A day or so before school begins, you can then make additional copies of the course as needed. For example, if you teach T302 Principles of Engineering to three different classes, then you would copy your current course ONCE right now and name the section something like “MASTER COPY 2015-2016”. You can make changes to the course all summer at any time – new materials, quizzes, photos, etc. Then the day before school begins, you will copy your “Master” course three times for each of the three periods you teach and name each section accordingly: “2015-2016 Period One”, “2015-2016 Period Two”, and “2015-2016 Period Three”.

To copy your course, click on Courses in the top toolbar, then click on See All. For the section you want to copy, click on the gearbox to the far right of the Section name and then click Copy Section.  Do NOT click Add Section!

Copy a Section from the course listings page in Schoology
Copy a Section from the course listings page in Schoology

You will be prompted to add the following information to your copied course:

  • Course name (T302, M308, etc.) will remain the same.
  • Section name needs to be changed. Again, use something that indicates it is for next year like 2015-2016 Master Course or 2015-2016 Period One.
  • Section Code can be used if you want every course and section to be truly unique. In my high school there might be 15 sections of the same course.  Each section has a unique number. If you want to be very specific then you can enter a number. I always skip this step, though. It is not required.
  • Grading periods can be chosen at this time. If you want to divide your year into four grading quarters, then you should add four different grading periods to your course. You can skip this step and add your grading periods later but it’s recommended that you add them now. They can always be adjusted at a later time.




Import Your Schoology Calendar Into Google, Outlook, or iCal

Schoology is a powerful Learning Management System (LMS) used by teachers to help organize their materials and lessons online, communicate with students and their parents, and distribute and collect homework electronically. A very basic feature of Schoology that is extremely helpful for students, especially high school students, is the calendar. Keeping track of eight classes’ worth of homework, the lacrosse team’s 17-game schedule, and school events like dances, plays, and awards’ nights could be overwhelming if it weren’t for the fact that students can see only the events that pertain to them, and they can all be found in the Schoology calendar.

Schoology Upcoming Calendar


One way to make the calendar more useful for students and parents is to import that Schoology calendar into a calendar system you already use like Google Calendar, Outlook, or iCal. Why? If you keep another calendar system for personal or work-related reasons, then adding your Schoology events and due dates to that same calendar lets you keep all of your appointments in one place. It also gives you access to your Schoology due dates on your computer, phone, and iPad – any place you already use Google Calendar (or Outlook or iCal). You also have the ability to share your Schoology Calendar with others, which means parents can add their child’s Schoology calendar to their own phones. This is a great feature when a student is heavily involved in clubs or sports.

Adding your Schoology calendar to Google Calendar

The directions below describe how to connect a student’s Schoology calendar to their Google Calendar. (These steps will work with Outlook and iCal, too, but they might differ slightly.)

Account Settings in Schoology

First, go to the Account Settings inside Schoology. You can find that in the top-right of the screen next to your name. In this example I am using a fake student account named Baby Bill Bixby.

Second, scroll down to “Share Your Schoology Calendar” and click on “Enable”.

Enable sharing of your Schoology calendar



Third, copy the entire URL that appears after “Use this iCal link”.

The calendar feed for a Schoology calendar can be imported into Google Calendar, Outlook, and iCal


Fourth, go to Google.com and sign into your Google Calendar. All of your calendars are listed at the bottom-left side of the screen. Click on the small arrow next to “Other calendars” and choose “Add by URL”.

Add an existing calendar (like your Schoology calendar) into Google Calendar by clicking on “Add by URL”


Fifth, paste the URL you copied from Schoology (step three) into the “URL” box, then click on “Add Calendar”.

Paste the URL of another calendar into Google Calendar


That’s it! Your Schoology calendar will now appear within your Google Calendar. You will be able to see the most important information: title, day, and time for all of your due dates, homework, games, practices, ACT Prep days, and other events entered into Schoology by you or your teachers. If you want to see the finer details, like the handouts attached to your homework, then you’ll still need to go to Schoology to see them. The basic overview is extremely helpful, though, especially when you’re just keeping track of what’s due over the next day or two.


BigBlueButton: adding video conferencing for teachers and students

schoology big blue button 2Look for a big blue button in the bottom left corner of your screen the next time you log in to Schoology. This is a real thing: BigBlueButton is an online conferencing system that lets teachers host audio conferences and video conferences with their students.

During a conference, teachers can moderate the flow of the conversation by “calling” on a student which allows them to speak to the group, and students can even take control of the presentation. Students can also participate in a side conversation using the chat box. Documents can be uploaded and users can annotate on them live during the conference.

An interactive white board is also available where students can see what their teacher is writing on the screen and hear the teacher explaining the lesson in real time. Afterwards teachers can post a recording of the conference session to the class page so students can review it at a later time.

schoology big blue button 1

Learn more from Schoology on how to install BigBlueButton, an enterprise feature within Schoology’s learning management system.

You can also go to BigBueButton’s website to view tutorial videos to find help with video conferencing with your class.

A Standards-Aligned Gradebook Provides Rich, Meaningful Insight Into Students’ Progress

Introduction to Standards-Based Grading (SBG)

A Standards-Based Gradebook, or SBG, is one where a student earns a score for each learning standard based on his accomplishments throughout the grading period. This is different from a traditional grading system where students earn one composite score at the end of each quarter – an A or B, for example. With an SBG, the student instead earns multiple scores – one for each measured learning standard. In a class with nine learning standards, a student might earn five scores of Excellent, three scores of Proficient, and one score of Adequate in the different measures of the class. Instead of getting one composite score (a B for example), he instead earns nine different scores which tells him what he has mastered and what he needs to improve upon. There is a much higher level of detail and feedback within an SBG.


Some teachers want what they see as the best of both worlds: a typical gradebook with percentages that leads to a letter grade which is then combined with a more sophisticated view of whether or not students are meeting each learning standard. Can this be done easily? Absolutely. It is called a Standards-Aligned Gradebook.

What does a Standards-Aligned Gradebook look like?

A Standards-Aligned Gradebook is set up in a typical fashion: there are categories like tests and quizzes, homework, labs, and projects. Each category has a weight (tests 40%, homework 40%, and projects 20%). There is a grading scale such as A 90-100%, B 80-89%, C 70-79%, etc. Your gradebook does not change in any way.

A typical gradebook in Schoology

However, every single assignment is tagged with one or more learning standards. As students complete their work and earn points towards an A or a B in class, they are also earning a score in each of the learning standards.

Align a learning standard to each assignment

Setting up a Standards-Aligned Gradebook in Schoology

There are really just three steps to take when creating a Standards-Aligned Gradebook. A fourth step is needed if you were going to create a Standards-Based Gradebook instead, and I’ll briefly explain the one big difference later in this article.

Step One: Define the learning standards for your course

The learning standards are paramount to your (and your students’) success. The standards define not only WHAT you want your students to learn but also the LEVEL OF MASTERY you want them to achieve. If you cannot clearly explain to your students what you expect them to learn then you cannot possibly grade them properly. There are national learning standards such as the Next Generation Science Standards and the National Educational Technology Standards which have already been written, vetted, and accepted by others. Your state or your school district might possibly have their own sets of standards, too, and those could be acceptable as well. I strongly recommend against creating your own standards, though, for the simple reason that a widely-used, accepted set of national standards are easier to explain and justify than standards you created yourself.

NGSS Forces and Interactions
NGSS: Forces and Interactions Standards

Once your standards have been chosen you will need them uploaded into your gradebook. With Schoology you can import your own standards for your own classroom or you can ask a tech person to upload the standards so that every teacher in the district can use them.


Step Two: Tag each question of each assessment with the learning standards

Create Question Banks in Schoology to hold every question you use on a test or quiz, and then align each question with a standard.

Each individual question is tagged with a learning standard

Every single time that question is used in class, the student’s score towards meeting the standard will be recorded. The same question might be used when they first learn about the topic, used a second time during a review quiz, and then used a third time during a summative assessment. Each time the student answers that question the progress towards meeting the learning standard will be calculated.


Tagging every question is time-consuming, but it is a necessary step for a Standards-Aligned Gradebook. A huge time-saver when creating these tagged question banks is the ability to share your question banks with other teachers. Your entire grade level can pitch in by writing questions or tagging each question with a standard.

Schoology Question Bank with multiple assessment questions. Each question is aligned to a standard.

A quick and easy way to get hundreds or even thousands of questions tied directly to your curriculum is to contact your textbook providers and ask them for the latest ExamView question bank. Many textbooks offer about 100 questions per chapter that are aligned directly with your textbook. These questions can be imported into Schoology in a matter of minutes. All you have to do is tag them with your learning standards.

Step Three: Tag each assignment and activity with the learning standards

Similar to tagging each assessment question with a standard, you will also tag each assignment, activity, and discussion board with a standard. Anything that is graded needs to be tagged. This is a much simpler and less time-consuming process than tagging your assessment questions. Each assignment is likely tied to just one or two standards, whereas a ten question assessment has to be tagged to ten standards (one per question).

The written portion of the Marble Sorter assignment is tagged to the Principles of Engineering Learning Standard 5.1 (Design Process)

The difference between a Standards-Aligned Gradebook and a Standards-Based Gradebook

A Standards-Aligned Gradebook still uses a typical grading scale (0-100%) and typical grading categories (homework, quizzes, and so on) with the end result of getting a single letter grade. A Standards-Based Gradebook relies on proving proficiency in multiple standards, with the end result of earning a level of mastery in multiple areas. If you were going to create a Standards-Based Gradebook then there would be a fourth step: choose an appropriate grading scale that can measure mastery. Marzano created a four-point scale for measuring mastery which is shown in the photo below. In an SBG using Marzano’s scale, every assignment is worth between 0 and 4 points based on their level of mastery (Excellent, Proficient, Adequate, Limited, Incomplete). Four point grading rubrics are also typically used in an SBG. That has been an oversimplified explanation and I apologize for that, but to learn more about Standards-Based Grading you will need to read one of my other articles.

Marzano 4 point scale
Marzano 4 point scale

Final Thoughts

Evaluating each standard separately provides each student with more feedback on their learning compared to a single letter grade. Measuring growth within each standard also provides the teacher with feedback regarding his or her own instruction. A Standards-Aligned Gradebook provides easy visual evidence as to what the students have learned and what they have not. Students can easily see where they need more help, and teachers easily see what they should re-teach at a later time.



The examples in this blog were created by Michael Schaffer, a high school Principles of Engineering teacher at Fremd High School who uses Schoology for his gradebook and learning platform. It took him approximately 3 to 4 weeks (right in the middle of the second grading quarter) to switch to this new gradebook. I want to stress that any teacher at any grade level can set up a standards-aligned gradebook. It just so happens that Mr. Schaffer is a motivated applied technology teacher who was the first person who volunteered to make the transition. I am hoping he will present at a teachers’ conference in the near future so you can hear the full story in his own words.

About the author

Keith Sorensen has been a public school educator for 18 years. He is a technology coordinator who provides staff development to his faculty on a large variety of technology-related topics. Follow him on Twitter @keithosorensen to learn more about using technology in the classroom.

Sign In To Schoology With Your Personal AND School Email Address

Have you ever forgotten which email address you used when you signed up for an account? When you have multiple accounts keeping all the usernames, email addresses and passwords can be difficult. Our students are issued official school accounts for their email (Gmail), their online storage (Google Drive), the school LMS (Schoology), the site to check their grades (Infinite Campus), a site to take online tests (Mastery Manager), and an app to borrow e-books from the library (Overdrive). It can get confusing fast.

Schoology is our official LMS. One really great feature of Schoology is that users can enter two email addresses for the same account. Students and teachers can enter their personal email address and their school email address ahead of time. When they try to sign in they do not have to remember which email address is tied to Schoology – both email addresses will work.

Here’s how to add a second email address to your Schoology account on an iPad.

  1. Open the Schoology app
  2. Open the Courses and Settings tab in the top left of the screen (the button with three horizontal bars)
  3. Tap the Account Settings button
  4. Enter your personal email address under Primary Email Address
  5. Enter your school email address under Alternate Email Address
  6. Tap the Save Changes button

schoology add second email w arrow

The steps are very similar if you are using a computer.

  1. Go to Schoology and sign in
  2. Click on the arrow in the top right of the screen next to your name
  3. Click on Account Settings
  4. Enter your personal email address under Primary Email Address
  5. Enter your school email address under Alternate Email Address
  6. Click the Save Changes button

Backing Up Your iPad Before You Turn It In For the Summer

2048_ScreenshotIf you are reading this then you probably have enjoyed a full year of learning with a school-issued iPad. You’ve had thoughtful discussions with your class on Schoology, won the final class Space Race on Socrative, beat your teacher’s best Scatter time on Quizlet, and created a “See You Next Year” video with iMovie. Maybe you even got to tile 2048. Your iPad has been your friend this year, but it’s time to turn it in for the summer. Get ahead of the game and back up your data right now! It will make the collection process easier.

Here are the steps you should follow to back up all your files, photos, videos, game data, and everything else you created this year.

  1. Back up Notability to iCloud and Google Drive (you can lose Notes from an iOS update)
    1. Open Notability app -> Settings (gearbox in bottom right) -> iCloud -> Move slider to On
    2. Open Notability app -> Settings (gearbox in bottom right) -> Auto-backup -> Google Drive (log in using your school Gmail or personal Gmail account)
  2. Update iPad to most current iOS
    1. Go to Settings -> General -> Software Update
  3. Update all apps
    1. Go to App Store and install all updates
  4. Backup up photos to Google+ (auto backup) or Google Drive (manual backup)
    1. Google+ (for use with personal Google accounts only): Open Google+ app -> Settings (gearbox in top of menu) -> Camera and Photos -> Auto Backup -> Back up all photos and videos
    2. Google Drive (for personal account or school account): Open Google Drive app -> Add to My Drive (+ button in top right) -> Upload Photos or Videos -> Camera Roll -> Select the photos you want to keep and then tap the blue checkmark
  5. Back up iPad to iCloud
    1. Go to Settings -> iCloud -> Storage & Backup then turn on iCloud Backup
    2. Do not back up: Mail, Photos (which includes videos), and Music


Use Your LMS Profile As Your Staff Information Website

underconstructionIt is fairly common that in any given school 50% of teachers have not updated their staff profile web page in the last six months.  When parents are trying to find you on the school web site your information should be current and look good! Instead, links are often broken, information is no longer valid, or the overall look is just plain dated. Is there anything worse than seeing the “under construction” sign on a web page?  It’s like finding an AOL disc in a desk drawer – it’s telling you that it’s time to clean up your profile.

Your profile page should consist of three things: accurate information about you and your classroom; links that take the user to even more resources and information; and it should be so easy to keep current that it practically updates itself.  The best place to find all three of those is to look for the online profile that you use the most. If you are big into Twitter then you can consider linking your school info page to your Twitter profile. Do you use Google+ every day? Consider using your Google+ profile.  For most teachers, though, the profile you use should be the one tied to something you use with your students every day. That would be your LMS. It doesn’t matter if you use Schoology, Blackboard, Course Sites, Haiku, Canvas, Edmodo, Moodle, or any other LMS – whatever you use with your students already comes with a profile page, and that page will be accurate and current.

I am a huge fan of Schoology, and all of the professional development courses I have created or taught are stored in Schoology. I even have a Schoology page for my freshman lacrosse team. Since I use Schoology every day, it’s only natural to use the Schoology profile page as my official school web page.

The directions below will show you how to update and link your Schoology profile as your official school web page. If you use a different LMS the directions will be similar and should still be able to help you. Let’s get started.

Start by logging in to Schoology. Click on your name in the top right of the page. This will take you to your profile page.schoology1

Most of the information that parents are interested in seeing is in the Info section of your profile. Click on the Info button in the menu on the left side of your profile.

schoology 8You are now viewing your profile page. Some information you will need to enter once and rarely update unless your teaching assignment changes. Subject taught, grade(s) taught, teaching position, contact email , and school phone number probably will not change very often. Only add information you feel comfortable with the whole world seeing! This is going to be linked to the school web page, after all.

Other information will update automatically, and that’s why your profile on Schoology (or some other LMS) works so well for you. The courses you teach, the groups you belong to, and the professional development badges you have earned will not only be displayed but they will update automatically each time something new is added. See the example of my Schoology profile page below.schoology 2

After you edit your information and save it, view your profile page again to review it for accuracy. Once you are satisfied with it, go up into the URL (the Internet address bar) and copy the entire address. It should end with the word “info”. If the URL ends in something else like “updates” then all you have to do is click on the Info button in the left hand menu of your profile like you did earlier to go back to your Info page. Copy the Schoology URL and send it to your school webmaster and tell him/ her that you would like to link it to your school profile page.

schoology 7

Your Schoology profile page looks very clean, the course and school information is always accurate, and you can add other links to take users to other pages like your Twitter page or class Google Calendar.

At a minimum, go to your school’s website and find your name. Click on the link and see where it goes. If you don’t like it you have two options: update your page, or link it to a different profile page. Whether it’s your Schoology, Twitter, Google, Pinterest, Facebook, or Instagram profile page just make sure that it is accurate, professional, and it is a good representation of you as an educator.

Go to the article on editing your profile settings to give yourself even more control over what people can see on your profile page. You have many options to help protect your privacy.

Top Recommendations For Creating Digital Age Assessments

Why do we assess students?

Teachers should assess students on a regular basis.  But why? According to the National Education Technology Plan, “Most of the assessment done in schools today is after the fact and designed to indicate only whether students have learned. Little is done to assess students’ thinking during learning so we can help them learn better. ” Assessing students on a regular basis and using that data to change the way we instruct our students will lead to academic improvements.

Is there anything else pointing towards the need for more assessments? Yes. Standard #2d of the National Educational Technology Standards for Teachers (NETS-T) states that teachers should, “provide students with multiple and varied formative and summative assessments aligned with content and technology standards, and use resulting data to inform learning and teaching.” A paper-based assessment is no longer good enough. A variety of digital-based, authentic assessments are needed today.

How often should we assess?

According to Project Red‘s study of 997 schools where new technology implementations were occurring, online assessments should occur at least weekly. That’s one assessment per subject per week at a minimum.

One easy and effective way to assess on a daily basis is to use Exit Slips.  At the end of each class, ask your students to answer 1-3 questions to help you gauge what they learned that day. The results let you know how to begin class the next day. If you taught synonyms and antonyms for 40 minutes, but a majority of students still don’t know the difference between the two, then you should circle back on the topic the next day to correct their misconceptions. Waiting until an end-of-unit test will be too late.

 Top recommendations for creating digital age assessments

We have several suggestions for creating digital assessments. Two guidelines we used when coming up with these recommendations are that the resources should be free (or low cost) and they should work across multiple platforms (PCs, tablets, iPads, Chromebooks, cell phones). Students should be able to just jump in and start taking the assessment in less than 30 seconds, so all of the choices do not require an additional username and password.

  1. space raceSocrative (free) is by far the most widely used student response system in our school district. It has the basic question types (T/F, Multiple Choice, Short Answer) and works on all platforms. Two places where it stands out is the Space Race game feature and the Exit Ticket function.
  2. Kahoot (free) is very easy to use and has a clean look to it. Where it stands out is that users earn more points based on how quickly they respond. It’s a competitive review system that provides the teacher with formative data.
  3. quizlet (2)Quizlet (free and paid) is essentially a supercharged online flash card system. Teachers AND students can create a set of flash cards to quiz others. Where it stands out is that it offers several games that provide users with a score. Scatter and Space Race are very popular games. Teachers will have students practice a set of flash cards until they get a certain score (4,000 pts) or time (under 25 seconds), and then each student takes a screen shot of their qualifying result and submits it to their teacher.
  4. Schoology (free and paid versions) is an LMS that offers six types of questions and has excellent analytic tools. The benefit is that students who are already using Schoology have no additional learning curve – the quizzes are available from within the courses they are already a part of. The limitation with Schoology is that you cannot use it for assessment on its own; it works effectively when you are using it as your LMS.
  5. Nearpod (free and paid versions) is a presentation and assessment tool all in one. It is unique in that whatever is on your screen is also what is on your students’ screens. When you move from one slide to another, the slide changes on all of your students’ screens, too. Students cannot get ahead or fall behind – they are exactly where you want them to be. The teacher builds in assessment questions throughout the presentation to get feedback throughout the lesson. This is not an assessment-only piece of software; it is used in conjunction with a teacher-directed presentation. A huge drawback is the cost. The free version gives you a small number of presentations; if you are going to use Nearpod regularly you will need to pay the $120 annual fee.
  6. Poll Everywhere (free and paid versions) is a fairly basic polling system that lets your class respond to multiple-choice questions. It does not allow for individual scoring or statistics, but it does allow for quick data collection on your class as a whole.  There is a limit of just 40 users per poll unless you pay the $50 annual fee.
  7. Google Forms (free) look like an online survey. They are easy to fill out, but they are not visually appealing. Google Forms offer many features to collect and analyze data. The drawback is delivering your assessment to your students. Students need the exact URL (or Google-shortened URL) to take the assessment, and you have to know a little bit about spreadsheets to be able to analyze the data. If you’re a competent Google user go ahead and try Google Forms, but they are not as quick and easy to create and deliver as the other ones listed above.


The National Education Technology Plan summarizes our need for better assessment best: “There is a difference between using assessments to determine what students have learned for grading and accountability purposes (summative uses) and using assessments to diagnose and modify the conditions of learning and instruction (formative uses). Both uses are important, but the latter can improve student learning in the moment (Black and Wiliam 1998). “


Assessment: Measure What Matters <https://www.ed.gov/technology/netp-2010/assessment-measure-what-matters>

National Education Technology Plan <https://www.ed.gov/sites/default/files/netp2010-execsumm.pdf>

National Educational Technology Standards for Teachers <http://www.iste.org/docs/pdfs/20-14_ISTE_Standards-T_PDF.pdf>

Tech Tuesday: Quizlet, Google Forms, and Formative Checks <http://glenbardsouthtech.blogspot.com/2013/12/tech-tuesday-quizlet-google-forms-and.html>